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PSA Forms 

This reference page contains most of the forms found in several areas on the PSA Web Site. Select the area you're interested in to view the forms within that category or choose "Select All" to see all available forms.

NOTE: Please see  PSA Policies  for descriptions of PSA Policies and Master Operating Manuals (MOMs)

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  • Model Release

    Model Release May be Requested if winning image is a portrait and PSA wishes to publish it

    If there is no Model Release available, the image may win but cannot be published. For those who do not have a Model Release, Sample Model Release Form - doc - interactive pdf - both of these forms can be filled out and saved on a mobile or desktop device. 

  • Education
    » Creating Competitive Images Enrollment Form (requires member login): interactive form
    » History of Photography Enrollment Form (requires member login): interactive form
    » Image analysis Enrollment Form (requires member login): interactive form
    » Photography Instruction Course Enrollment Form (requires member login): interactive form
    » A Portfolio Experience Enrollment Form (requires member login): interactive form
    » Creating Portfolios for Assessment Enrollment Form (requires member login): interactive form
    » Portraits in Available Light Enrollment Form (requires member login): interactive form
    » Still Life Photography Enrollment Form (requires member login): interactive form
  • PSA Conference
    » Conference Vendor Form - pdf
    » Speaker Notes Release and Publicity Form - website
    » Speaker Equipment Report Request - website
  • PSA Chapters and Clubs, Councils, and Federations
    » Club Representative Update Form (requires Club Representative login first): Interactive website page
    » Newsletter Contest Entry Form - submission period March 1 - June 1:

    » Newsletter Contest Judging

    Two sets of three qualified judges independently review the groups' entries. The Council & Chapter's group is judged using a different worksheet than the Clubs. Awards are determined based on these ratings. The size of the newsletter, the use of color, and whether or not advertisements are used, have no bearing on the awards. Content, layout, good use of space and photos, neatness, ease in reading, simplicity, and style are of basic importance. The Judges Worksheets below list the specific criteria used.

    • Judge's Worksheet: Clubs  doc
    • Judge's Worksheet: Councils & Chapters  doc
    Chapters Showcase Entry: 
    » Feb 1 - Apr 15
    Website Contest Entry:
    » January 15 - March 15  - -WEBSITE COMPETITION CLOSED, WILL REOPEN JANUARY 15
    Councils Challenge:
    » Instructions for PSA Councils Challenge Upload - web page (revised May 2019)

    » starting March 1 
    » PSA Permission Release Form for Councils Challenge: pdf
  • PSA Journal
    » PSA Journal Author's Agreement - pdf
  • .
  • Awards
    » Honors Service Award - doc
  • Board of Directors Positions
    » Chapters, Clubs, and Councils Vice President (CCCVP) - pdf (updated 2020-06)
    » Conference Vice President - pdf
    » International Relationships Vice President (IRVP) - pdf (updated June 2020)
    » Learning and Technology Vice President - pdf (May 2018)
    » Membership Vice President - pdf (updated January 2020)
    » Publications Vice President (PubVP) - pdf (Updated June 2020)
    » Treasurer - pdf (updated May 2020)
  • Club and Council Representative
    » Club Rep: pdf | Council Representative: pdf
  • Committees
    » Ethics Review Board - pdf - updated April 2020
    » Greenhood Scholarship - pdf
    » Honors Committee - pdf (updated September 2020)
    » Nominations - pdf (updated June 2020)
    » Progress Committee - pdf (revised June 2020)
    » Service Awards - pdf (updated December 2019)
    » Society Recognition Awards - doc
    » IUTP - pdf (July 2018)
  • Divisions
    ALL DIVISIONS


    PHOTO TRAVEL DIVISION
    »Travel Advisory Service Director - pdf
  • Membership Directors
    • » State Membership Director: pdf (updated January 2020)
    • » Provincial Membership Director: pdf
    • » Country Membership Director: pdf
  • Membership Star Program
    » Membership Star Program and Job Description: doc
  • -
  • PSA DIVISIONS
  • Projected Image Division (PID)
    » PID - Application for PID Conversion: pdf
  • Nature Division (ND)
    » Nature - Star Ratings Conversion Procedures - pdf

    » Conversion example working toward the Diamond Star in the ND: doc
    » Conversion example for Galaxy Award in the ND - doc
    » Photographer Naturalist Award Application (updated 4-15-2018): PDF
    » Study Groups Enrollment Form: Interactive Web Page
  • Photojournalism Division (PJD)
    » Photojournalist of the Year Guidelines: doc
    » PJD Conversions Procedures: pdf
    » PJD - Photo Story competition Entry form - due September 1: Interactive Web Page
    » PJD Quarterly Competition - Entry rules: document  | Prepare and size electronic file images: document
  • Photo Travel Division (PTD)
    » Guide for Photo Travel Judges and Chairs - pdf (updated 2020-07)
    Translations available in:
    Arabic: pdf || Bengali: pdf (updated 2020-04) || Burmese: pdf || Chinese: pdf (updated 2020-04) || French: pdf || German: pdf || Greek: pdf || Hindi: pdf (updated 2020-12)|| Indonesian: pdf || Italian: pdf || Macedonian: pdf (updated 2020-04) || Serbian: pdf (updated 2020-04) || Sinhala: pdf || Spanish: pdf || Tamil: pdf || Thai: pdf

    » Photo Travel Essay competition Entry Form - due July 1:   pdf | interactive pdf | doc
    » Photo Travel Mini Essay competition Entry Form - due July 1:  pdf | interactive pdf | doc
    » PTD Study Group Enrollment Form: interactive pdf
  • Pictorial Print Division (PPD)
    » Converting Stars in the PPD Division - website page
    » American Portfolios Enrollment Form: Interactive website page
    » PPD Study Groups / Green Eagle Rules: doc | pdf
    » PPD Book Contest Entry Form - pdf (updated February, 2020)
    » Pictorial Print Division Print of the Month (POM) Application - US - doc
    » Pictorial Print Division Print of the Month (POM) Application - Intl - doc


  • 3D Division (3D)

    » Sequence Competition Entry form: PDF
  • .
  • PSA RECOGNITION
  • Awards and Recognition

    HONORS

    » Honors Proposal Instructions & Forms: (each is available either as a pdf or a doc)
    Download the required individual documents as follows:

    • Instructions and guidelines: pdf - doc (updated November 2019)
    • Proposal cover page - pdf - doc (updated November 2019)
    • Proposer - pdf - doc (updated November 2019)
    • Endorser (honors proposals require two) - pdf - doc (updated November 2019)
    • Summary of previous honors (not required for APSA proposal) - pdf - doc (updated November 2019)
    • Candidate's record - pdf - doc (updated November 2019)
    Can be downloaded, printed, typed, scanned and emailed to HQ@psa-photo.org

    SERVICE AWARDS

    » PSA Service Award Proposal Form: Interactive PDF | doc (updated September 2020)

    SOCIETY RECOGNITION AWARDS

    » Erik Kissa Award for Teaching Proposal form: Interactive PDF | PDF| Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Ashbrook Award for Digital Imaging Instruction Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Doscher Award for Traditional Photography Proposal Form - Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Early Achievement Award Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Fallon Membership Award Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Peabody Award for General Photography Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Scales Award for Long Term Service to PSA Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
  • Portfolios
    » How and What to Submit (doc) - Please consult this very important document with all the information you need to apply.
    » PSA Portfolio Distinctions - General Information - (updated November 2018) (doc)
    » Pay entry fees via PayPal  (this link must be used or your application may not be processed properly)
    » - Instructions on how to use the online application (updated December 2018) - full details on how to submit your application online
    » Submit online application -  Pre-registration is necessary on this site.  Select the option for PSA Portfolio Distinctions.  Look for Opening and Closing dates in the IMPORTANT UPDATES AND NEWS above.  Instructions on how to use the online application (updated October 2017) provide full details on how to submit your application online.
    » Instructions on how to submit prints (doc) (updated February 2019) - Please consult this very important document to find out all the requirements for submitting prints.
  • PSA Competition Entry Links
    CHAPTERS, CLUBS, COUNCILS AND FEDERATIONS 

    » Feb 1 - Apr 15
    » Newsletter Contest Entry Form - submission period March 1 - June 1:
    » January 15 - March 15  - -WEBSITE COMPETITION CLOSED, WILL REOPEN JANUARY 15
    » Instructions for PSA Councils Challenge Upload - web page (revised May 2019)

    » starting March 1 
    PSA DIVISIONS

    Projected Image Division
    » PID Interclub Open:

    » PPD Book Contest Entry Form - pdf (updated February, 2020)
    » Photo Travel Essay competition Entry Form - due July 1:   pdf | interactive pdf | doc
    MODEL RELEASE

    Model Release May be Requested if winning image is a portrait and PSA wishes to publish it

    If there is no Model Release available, the image may win but cannot be published. For those who do not have a Model Release, Sample Model Release Form - doc - interactive pdf - both of these forms can be filled out and saved on a mobile or desktop device. 



  • Star Ratings and ROPA

    ROPA

    » ROPA Application - Interactive Web Page | Document | pdf
    » Information needed for a ROPA Application: doc 
    » Sample ROPA application: doc

    STAR RATINGS

    » Star applications in all Divisions now use the application processes described in these documents:
    Star 1-5 Application Instructions: pdf (updated March 24, 2020) 
    Star Ratings Application Spreadsheet: Excel (updated September 19, 2019)
    Guidelines for Using the Star Application spreadsheet: pdf (updated September 2019)

    GALAXY AND/OR DIAMOND AWARDS

    » Galaxy and Diamond applications in all Divisions use the application processes described in these documents:
    Galaxy-Diamond Applications Instructions: pdf (updated March 24, 2020)
    Galaxy-Diamond Application Spreadsheet: Excel (updated September 19, 2019)
    Guidelines for using the Galaxy-Diamond Application Spreadsheet: pdf (updated September 2019)

    » Conversion example working toward the Diamond Star in the ND: doc
    » Conversion example for Galaxy Award in the ND - doc

    CONVERSIONS

    » PID - Application for PID Conversion: pdf
    » Nature - Star Ratings Conversion Procedures - pdf
    » PJD Conversions Procedures: pdf
    » Converting Stars in the PPD Division - website page
     » Please note: CPID and EID conversion applications are no longer being accepted.