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PSA Forms and Master Operating Manuals (MOMs)

This handy reference page contains most of the forms found in several areas on the PSA Web Site. Select the area you're interested in to view the forms within that category, or choose "Select All" to see all available forms.
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  • Model Release

    Model Release May be Requested if winning image is a portrait and PSA wishes to publish it

    If there is no Model Release available, the image may win but cannot be published. For those who do not have a Model Release, Sample Model Release Form - doc - interactive pdf - both of these forms can be filled out and saved on a mobile or desktop device. 

  • Education
    » Creating Competitive Images Enrollment Form (requires member login): interactive form
    » History of Photography Enrollment Form (requires member login): interactive form
    » Image analysis Enrollment Form (requires member login): interactive form
    » Photography Instruction Course Enrollment Form (requires member login): interactive form
    » A Portfolio Experience Enrollment Form (requires member login): interactive form
    » Creating Portfolios for Assessment Enrollment Form (requires member login): interactive form
    » Portraits in Available Light Enrollment Form (requires member login): interactive form
    » Still Life Photography Enrollment Form (requires member login): interactive form
  • PSA Conference
    » Conference Vendor Form - pdf
    » Speaker Notes Release and Publicity Form - website
    » Speaker Equipment Report Request - website
  • PSA Chapters and Clubs, Councils, and Federations
    » Club Representative Update Form (requires Club Representative login first): Interactive website page
    » Newsletter Contest Entry Form - submission period March 1 - June 1:

    » Newsletter Contest Judging

    Two sets of three qualified judges independently review the groups' entries. The Council & Chapter's group is judged using a different worksheet than the Clubs. Awards are determined based on these ratings. The size of the newsletter, the use of color, and whether or not advertisements are used, have no bearing on the awards. Content, layout, good use of space and photos, neatness, ease in reading, simplicity, and style are of basic importance. The Judges Worksheets below list the specific criteria used.

    • Judge's Worksheet: Clubs  doc - pdf
    • Judge's Worksheet: Councils & Chapters  doc - pdf
    Chapters Showcase Entry: 
    » Feb 1 - Apr 15
    Website Contest Entry:
    » January 15 - March 15 - 2019 -  
    Councils Challenge:
    » Instructions for PSA Councils Challenge Upload - pdf (revised 1-13-2018)
    » starting March 1 
    » PSA Permission Release Form for Councils Challenge: pdf
  • PSA Journal
    » PSA Journal Author's Agreement - pdf
  • .
  • PSA EVENTS
  • PSA Photo Adventure Participants
    » PSA Release and Indemnity Agreement: pdf
    » First Aid Form: pdf
    » Accident Investigation Report: pdf
  • PSA Photo Adventure Leaders
    » Tour Proposal Request: doc
  • -
  • MOMS (Master Operating Manuals) for PSA Volunteer Positions
  • Board of Directors Positions
    » Chapters, Clubs, and Councils Vice President (CCCVP) - doc
    » Conference Vice President - doc
    » International Relationships Vice President (IRVP) - doc
    » Learning and Technology Vice President - doc
    » Membership Vice President - doc
    » Publications Vice President (PubVP) - doc
    » Treasurer - doc
  • Club and Council Representative
    » Club or Council Representative: pdf
  • Committees
    » Ethics Review Board - doc
    » Nominations - doc
    » Progress Committee - doc
    » Service Awards - doc
    » Society Recognition Awards - doc
    » IUTP - doc
  • Divisions
    PHOTO TRAVEL DIVISION
    »Travel Advisory Service Director - doc
  • Membership Directors
    • » State Membership Director: pdf
    • » Provincial Membership Director: pdf
    • » Country Membership Director: pdf
  • Membership Star Program
    » Membership Star Program and Job Description: doc
  • .
  • PSA DIVISIONS
  • Projected Image Division (PID)
    » PID - Application for PID Conversion: pdf
  • Nature Division (ND)
    » Nature - Star Ratings Conversion Procedures - pdf
    » General information regarding Star, Galaxy, and Diamond Awards in the Nature Division: pdf
    » Conversion example working toward the Diamond Star in the ND: doc
    » Conversion example for Galaxy Award in the ND - doc
    » Photographer Naturalist Award Application (updated 4-15-2018): PDF
    » Study Groups Enrollment Form: Interactive Web Page
  • Photojournalism Division (PJD)
    » Photojournalist of the Year Guidelines: doc
    » PJD Conversions Procedures: pdf
    » PJD - Photo Story competition Entry form - due September 1: Interactive Web Page
    » PJD Quarterly Competition - Entry rules: document  | Prepare and size electronic file images: document
  • Photo Travel Division (PTD)
    » Photo Travel Essay competition Entry Form - due August 1:  Document | pdf | interactive pdf
    » Photo Travel Mini Essay competition Entry Form - due August 1:  Document | pdf | interactive pdf
    » PTD Study Group Enrollment Form: interactive pdf
  • Pictorial Print Division (PPD)
    » Converting Stars in the PPD Division - website page
    » American Portfolios Enrollment Form: Interactive website page
    » American Portfolios / Green Eagle Rules: doc | pdf
    » PPD Book Contest Entry Form - pdf
    » Pictorial Print Division Print of the Month (POM) Application - US - doc
    » Pictorial Print Division Print of the Month (POM) Application - Intl - doc


  • 3D Division (3D)

    » Sequence Competition Entry form: PDF
  • .
  • PSA RECOGNITION
  • Awards and Recognition

    HONORS

    » Honors Proposal Instructions & Forms: (each is available either as a pdf or a doc)
    Download the entire packet: pdf - doc or download the individual documents as follows:

    • Instructions and guidelines: pdf - doc
    • Proposal cover page - pdf - doc
    • Proposer - pdf - doc
    • Endorser (honors proposals require two) - pdf - doc
    • Summary of previous honors (not required for APSA proposal) - pdf - doc
    • Candidate's record - pdf - doc
    Can be downloaded, printed, typed, scanned and emailed to HQ@psa-photo.org

    SERVICE AWARDS

    » PSA Service Award Proposal Form: Interactive PDF | PDF | Document

    SOCIETY RECOGNITION AWARDS

    » Erik Kissa Award for Teaching Proposal form: Interactive PDF | PDF| Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Ashbrook Award for Digital Imaging Instruction Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Doscher Award for Traditional Photography Proposal Form - Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Early Achievement Award Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Fallon Membership Award Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Peabody Award for General Photography Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
    » Scales Award for Long Term Service to PSA Proposal Form: Interactive PDF | PDF | Document
       Download individually: Proposer only: pdf | Endorser #1: pdf | Endorser #2: pdf
  • Portfolios
    » How and What to Submit (doc) - Please consult this very important document with all the information you need to apply.
    » PSA Portfolio Distinctions - General Information - (updated November 2018) (doc)
    » Pay entry fees via PayPal (closed due to maximum number of assessments received)


    » - closed until the site is reopened - assessments have reached their limit as of December 5, 2018

    Instructions on how to use the online application (updated October 2017) - full details on how to submit your application online
    »Submit online application - application period begins February 25, 2019 


    » Instructions on how to submit prints (doc) (updated February 2019) - Please consult this very important document to find out all the requirements for submitting prints.
  • PSA Competition Entry Links
    CHAPTERS, CLUBS, COUNCILS AND FEDERATIONS 

    » Feb 1 - Apr 15
    » Newsletter Contest Entry Form - submission period March 1 - June 1:
    » January 15 - March 15 - 2019 -  
    » Instructions for PSA Councils Challenge Upload - pdf (revised 1-13-2018)
    » starting March 1 
    PSA DIVISIONS

    Projected Image Division
    » PID Interclub Open:

    » PPD Book Contest Entry Form - pdf
    » Photo Travel Essay competition Entry Form - due August 1:  Document | pdf | interactive pdf
    MODEL RELEASE

    Model Release May be Requested if winning image is a portrait and PSA wishes to publish it

    If there is no Model Release available, the image may win but cannot be published. For those who do not have a Model Release, Sample Model Release Form - doc - interactive pdf - both of these forms can be filled out and saved on a mobile or desktop device. 



  • Star Ratings and ROPA

    ROPA

    » ROPA Application - Interactive Web Page | Document | pdf
    » Information needed for a ROPA Application: doc 
    » Sample ROPA application: doc

    STAR RATINGS

    » Star applications in all Divisions now use the application processes described in these documents:
    Star 1-5 Application Instructions: pdf 
    Star Ratings Application Spreadsheet: Excel
    Guidelines for Using the Star Application spreadsheet: pdf

    GALAXY AND/OR DIAMOND AWARDS

    » Galaxy and Diamond applications in all Divisions use the application processes described in these documents:
    Galaxy-Diamond Applications Instructions: pdf
    Galaxy-Diamond Application Spreadsheet: Excel
    Guidelines for using the Galaxy-Diamond Application Spreadsheet: pdf

    » Conversion example working toward the Diamond Star in the ND: doc
    » Conversion example for Galaxy Award in the ND - doc

    CONVERSIONS

    » PID - Application for PID Conversion: pdf
    » Nature - Star Ratings Conversion Procedures - pdf
    » PJD Conversions Procedures: pdf
    » Converting Stars in the PPD Division - website page
     » Please note: CPID and EID conversion applications are no longer being accepted.